Who we are

PracticeVisuals is a software project aimed at improving, enhancing and bolstering analytical reporting available in practice management softwares.

We mostly work online but our head quarters is at 5710 Main St #3, Stouffville, ON Canada L4A8A9.

What personal data we collect and why we collect it

Registration and Subscription

In order to use Practice Visuals, you must register the app with a valid email and a valid Windows 10+ device. Your device ID will be shared and stored and will be used for authentication and subscription validation purposes. Your device ID does NOT contain any personal information about you, your device, your network or your office.

Reports and Your Data

We do not collect, store or use your office data or database in anyway. All your data is stored locally and accessed directly by Practice Visuals on premises and processed on your device.

Diagnostic Data

Practice Visuals will routinely save your activity logs and when critical errors occur will share this with us. No personal data is collected in this process and the diagnostic data is only used to fix bugs and enhance the features.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

We don’t share your data with any entity. We may collect some anonymous data for diagnostic and development purposes. Any data collected is secured with an end-to-end encrypted connection.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

With version 0.7.2 onwards, with your consent and through certified Windows APIs, we may collect information about your user information to be used for diagnosis, support and developmental purposes only. None of this data will be shared with any person or any entity other than Practice Visuals.

Additional information

How we protect your data

We use end-to-end encryption to transfer anonymous diagnostic data. This is stored in a 128-bit AES encrypted file server with a 256-bit key.

What data breach procedures we have in place

What third parties we receive data from


What automated decision making and/or profiling we do with user data


Industry regulatory disclosure requirements